Sanctions Compliance for the Maritime Transportation Sector

The transportation sector provides vital services for the furtherance of economic prosperity, and as a result, international peace and security. There is a real risk that the sector could be misused by proliferators in order to transfer sensitive commodities. In order to counter this risk and ensure that the business community is prevented from contributing to activities that could threaten international peace and security, the UN often relies on the imposition of so-called “targeted sanctions” (or “smart sanctions”) on designated individuals, entities or States, which the Security Council has reason to believe are involved in the proliferation of weapons of mass destruction, human rights abuses or terrorist activities that may threaten international security.

A few relevant considerations for industry involved in the maritime transportation sector are outlined below, alongside a short set of guidelines meant to aid such companies in establishing effective practices for compliance with sanctions.

A short breakdown of UN Sanctions

A. Sanctions related to goods and services require States to do one or both of the following:

While such controls are primarily aimed at the sellers or purchasers of the sanctioned goods, in some cases the Security Council specifically requires States to prevent the provision of “assistance” to any trade that is prohibited under the sanctions regime. “Assistance” is generally given an open ended meaning (often in terms of “financial or other assistance related to the supply, sale or transfer of the sanctioned good), and are thus relevant to freight forwarding firms, maritime transport firms and insurers.

B. Targeted financial sanctions (“asset freezes”) directed against designated persons and entities, require States to do both of the following:

• freeze the funds, other financial assets and economic resources which are on their territories at the date the measure is applied or at any time thereafter, that are owned or controlled by designated persons or entities, or by persons or entities acting on their behalf or at their direction, or by entities owned or controlled by them, including through illicit means;

• ensure that any funds, financial assets or economic resources are prevented from being made available by their nationals or by any persons or entities within their territories, to or for the benefit of these persons and entities.

Risks posed by non-compliance

They include but are not limited to: enforcement action by State authorities; the delay or diversion of vessels; interruption of the movement of licit goods on the same vessel or in the same container as the suspected illicit cargo; legal liability; adjacent costs; damage to reputation; and even physical danger to the vessel and crew when transporting hazardous goods.

How UN sanctions requirements can be met in practice

 1. Freight forwarders and carriers

Freight forwarders and carriers must comply with the obligation not to assist with the sale, supply or transfer of a good to (or from) a country for which that good is banned under a sanctions regime. The issue for freight forwarders is the degree to which they can rely upon the client exporter (consignor) / importer (consignee) to have its own compliance arrangements in place. In order to do so, freight forwarders may look at compliance risk indicators (country of destination, the good itself) when facilitating trade with a country subject to sanctions.

Good practice compliance for freight forwarders means:

Knowing which goods are prohibited (or require authorisation) for supply to which country;

Obtaining sufficient information from the consignor in order to determine whether the consigned good is prohibited or restricted for the country to which it is consigned;

Asking clients to provide information on the control status of the goods that they are shipping and to confirm that any appropriate export licence has been granted (including asking for a licence reference number);

Obtaining a signed compliance statement from the customer;

Taking steps to ensure that consignors have appropriately declared the content of their packages;

Saving all relevant data stores for ex post facto “suspicious transaction” analysis.

2.   2. Financial service providers

Many of the same principles that apply to compliance by freight forwarders and carriers also apply to financial service providers. However, while freight forwarders can verify the accuracy of client-provided information through physical inspection of the goods themselves, financial service providers will often rely on other indicators, including whether the client’s instructions on the transfer of funds matches the client’s description of the destination of the goods.

Since insurers also have a role in helping set the risk landscape for business, they should:

Not issue policies where the activity is unlawful;

Not self-blind as to the nature of the activity being undertaken under the protection of the policy they provide;

Put in place processes to ensure that they detect any designation of an entity that they already insure;

Consider inclusion of a contractual clause to ensure that the sanctions status of a client and sanctions status of transaction can be taken into account from a contractual perspective.

3.   3. Port operators

Port operators are responsible for the loading and unloading of cargoes at a port. In relation to sanctions compliance, they have a responsibility to:

Ensure no assistance is provided to the supply or transfer of goods subject to sanctions;

Ensure no bunkering services are provided to vessels for which there are reasonable grounds to believe the vessel is carrying sanctioned cargo;

Consider taking the lead of Panama in adopting vessel tracking and sanctions checking solutions;

Consider whether vessels entering their jurisdiction have appropriate liability insurance.

Cross-sector Issues

Designated Persons or Entities

Entity screening systems that automatically screen parties to a business transaction against lists of designated persons and entities, and highlight matches or potential matches for closer examination are problematic in that they cannot overcome challenges arising out of technical faults (including the transliteration, misspelling and duplication of names, as well as the lack of bio-data. In the event of a positive screening match or any uncertainty, the business should make formal contact with the relevant competent authority in its jurisdiction.

Transactions

The accuracy of documentation and full data elements from the shipper of the commodities is a critical factor in supporting the transportation company in making an informed decision as to whether a particular export may give rise to sanctions compliance issues and otherwise demonstrating prior due diligence. Companies will encounter four categories of transactions: those that are prohibited absolutely, those that are permitted, those that are ambiguous and those that are suspicious.

Client due diligence

Does the client have a sanctions compliance process?

Does the client deal with countries to which sanctions apply?

Is the client based in a country to which sanctions apply?

Information Collection and Sharing

When companies detect suspicious activities or transactions, they are encouraged to report this information to their national authorities.

Vessel monitoring

Due diligence efforts to identify whether there is any indication that the vessel  is involved in non-compliance include:

       – Establishing whether the vessel has previous activity that indicates a risk of sanctions non-compliance;

        – Ensuring that vessels or vessel owners and operators are not designated persons or entities;

   – Ensuring that ships flagged or owned in countries with enabling environments for sanctions evasion do not carry prohibited cargoes;

         –   Checking not only vessel names, but also IMO numbers;

      –  Ensuring that ships of any flag calling at territories to which sanctions apply do not carry cargoes prohibited under sanctions.

  There are two main systems that can be used for vessel monitoring: AIS (Automatic Identification System) and the Inmarsat communications system.

Certification and Accreditation Schemes The World Customs Organisation’s “SAFE Framework” includes the Authorised Economic Operator (AEO), Customs-Trade Partnership Against Terrorism, Container Security Initiative and other schemes.
Unintended Consequences and Unmanaged Liabilities There are a number of scenarios in which overly-sensitive risk appetites – can have unintended and negative consequences.
Audit Trails and Record-keeping Companies should ensure that business partners are aware of the record keeping requirements and it is good practice to have these included in contractual agreements.

Compliance Structures can mitigate sanctions compliance risks. They are known by many different names and may be referred to as Compliance Management Structure (CMS), Export Control Management Programmes (ECMP), Global Trade Compliance (GTC) and more. The key elements to create an effective compliance programme are:

• Management Commitment

• Compliance Organisation

• Policies & Procedures

• Communication & Training

• Contracts & Licences

• Documentation & Record Retention

• Security – including but not limited to; Restricted Party Screening, Criminal Background

Checks, Facility Security, Vehicle Security.

• Tracking

• Continuous Validation & Improvement

• Voluntary Self Disclosure (VSD)

These guidelines draw on the views of industry and regulators expressed at a symposium on “Managing Sanctions Risk in the Maritime Transportation Sector” in Singapore in September 2014, later discussed in a UN Security Council Report on Effective Practices for the Maritime Transport Sector, to which Project Alpha has contributed.